The referral you never heard closed
You sent a client to another brokerage months ago and their deal closed without anybody telling you. There is nothing to chase because no invoice exists, and the fix is asking rather than reminding.
Payments · Invoicing + deposits
Get paid faster, chase invoices never
The AI sends the invoice the moment a job is booked or finished, takes a deposit up front with a tap-to-pay link, and follows up politely on anything unpaid (a friendly nudge at 3 days, 7, then 14), then hands anything still open to you with the history attached. You never have to send the awkward reminder yourself.
- instant invoices
- deposit + tap-to-pay links
- polite auto follow-up
- tracks who owes what
On booking
Deposit requested
A tap-to-pay link, before the work starts.
On the event
Invoice raised
Against the agreement, when the thing that creates the charge actually happens.
Day 3
A friendly nudge
The first reminder, sent whether or not anybody feels like sending it.
Day 7
A second reminder
Still polite. Still not you having to send it.
Day 14
Escalated to you
Now it is a real conversation, and you have the full history.
An illustration of the sequence, not a recording of one. No client, amount or reference on it belongs to anybody. The cadence above is a starting point rather than a rule, and it is yours to set.
Why it matters
$6,725
above which the ordinary funds availability schedule stops applying to a cheque deposit
Nobody enjoys sending the third reminder, which is why it does not get sent. Automating the invoice and the follow-up means both happen on the day they were supposed to, without you playing bad cop.
What it is
Invoicing & Payments, in plain terms
It is the part of getting paid that everyone puts off. The invoice that goes out three days late, the deposit nobody asked for, the reminder that feels awkward to send, and the fortnight of silence that follows.
The AI raises the invoice when the thing that creates the charge happens, takes the deposit up front with a tap-to-pay link, and follows up on anything unpaid on a schedule you set. It tracks who owes what, so you always know, and it escalates to you only when it genuinely needs a person.
In a brokerage the harder half is earlier than any of that. Referral fees, transaction-linked work and anything that becomes due because of an event in somebody else's office cannot be chased, because no invoice exists yet. That half is a standing job that goes and asks whether the event has happened, and it is the part worth having.
How it works
What happens, in order
It asks whether the event happened
For anything that becomes due because of somebody else's closing, a standing job checks in on a schedule rather than waiting for a person to remember. This is the step an ordinary invoicing tool has no reason to include, and it is the one that matters most here.
The deposit is asked for up front
A tap-to-pay link when the job is booked. Asking is the hard part, and a system does not find it awkward.
The invoice is raised against the agreement
Not against a conversation. Whatever you both signed is what makes the charge collectable, and the invoice quotes it, because whoever eventually pays it was probably not part of the exchange that produced it.
It chases, politely, on your schedule
A nudge, then another, then it stops and hands the situation to you. The timings are yours to set, and the value is that the second and third ones actually get sent.
It reconciles against the bank
What was asked for, matched against what actually arrived. A note in an email saying a payment has gone out is not a receipt, and a system that treats it as one produces a ledger that is confidently wrong.
Use cases
Where it earns its keep
The invoice you forgot to send
The work is done, the client is happy, and the invoice sat in your drafts for a week. Automating the send removes an entire category of delay.
The deposit you never asked for
Asking for money up front is uncomfortable and a link in the booking confirmation is not. Whether you ask at all is a decision about your terms rather than about software.
The reminder you did not want to send
The second and third nudges are the ones that do not get sent. Handing them to a system means they go out on the day they were supposed to, worded the same way every time.
Limits
What it does not do
Every other section on this page is selling you something. This is the one that says where it stops. If a vendor cannot tell you this about their own product, you have learned something anyway.
- It does not collect a debt. After the sequence it hands the situation back to you with the full history, and a client who will not pay is still a conversation you have to have.
- It does not tell you an event happened. It can ask, cheaply and repeatedly, and anybody at the other end can decline to answer.
- It does not handle your commission, and does not claim to. A commission comes out of a closing somebody else runs on a date the transaction sets, which is a different mechanism from an invoice you send and follow up.
- It does not make money arrive sooner than the rail allows. When a deposit becomes available to spend is set by regulation and by your bank's policy inside it, and no software moves that.
- It does not touch money that is not yours. Anything held on behalf of somebody else is governed by rules specific to your state and your licence, and that is a conversation for your attorney.
- It does not decide your terms. What you charge, what you ask for up front and how long you wait are your calls. This only makes sure they happen on schedule.
- It does not verify a change of payment instructions. That is a telephone call to a number you already had, made by a person, and it is not a feature.
See it live
Easier to understand when you can touch it
Everything on this page is a node on the RealtyLT AI page: a galaxy that reshapes into a brain, with every service hanging off the core. Open the Invoicing & Payments node to read the same thing in its own habitat, and talk to the chat assistant while you are there, because that one is genuinely live.
Questions
Asked and answered
The questions people actually ask about Invoicing & Payments, answered the way we would answer them on the phone. If yours is not here, ask us and we will add it.
How do I get clients to pay faster?
Raise the invoice when the thing that creates the charge happens rather than at the end of the week, ask for a deposit up front where your terms allow it, and follow up on a fixed schedule so the awkward second and third reminders actually go out. In a brokerage there is an earlier step that matters more: for anything that becomes due because of somebody else's closing, somebody has to ask whether it has happened, because there is no invoice to chase until they do.
Does this handle my commission?
No, and any product that says it does should be asked to explain exactly how, in your state, with your closing agent. A commission is paid out of a closing another party runs on a date the transaction sets. What automation can usefully do around it is track that the transaction happened and reconcile what arrived against what you expected.
Can it take a deposit before the job starts?
Yes. A tap-to-pay link goes out with the booking confirmation. Whether a deposit is appropriate at all is a question about your terms and, for some kinds of money in this industry, about which account it is allowed to sit in.
What happens if they still do not pay?
After the automated sequence, it escalates to you with the full history: what was sent, when, and what was opened. At that point it is a real conversation, and you have not spent any of your own time getting there.
Somebody emailed asking us to change their bank details. What now?
Telephone them on a number you already had before that email arrived, and confirm it with a person. Not the number in the message and not one you found this afternoon. The FBI's 2024 report records 21,442 business email compromise complaints and $2.77 billion in reported losses, and its worked example of a spoofed request to wire closing funds sits in exactly that category. No software replaces the phone call.
Does it work with my accounting software?
It connects to the invoicing and accounting tools you already run rather than replacing them, so the record of who owes what stays in one place, and so the reconciliation happens against your real bank feed rather than against a list of what was sent.
Read more
August 25, 2026
The Referral Closed in July. Nobody Here Raised an Invoice.
There was no invoice sitting unpaid in anybody's system, because there was no invoice. What actually behaves like a receivable in a brokerage and what does not, the federal statute that decides who you may pay and be paid by, why the money that arrived on Monday is not yours until Thursday, and the one control that stops a diverted payment.
July 13, 2026
The Busywork Tax: What Workflow Automation Actually Removes
The manual step takes ninety seconds. In the study that timed it, getting back to interrupted work averaged twenty five minutes when it resumed the same day. Here is what workflow automation actually removes from a real estate business, how to find your own version of it in an hour, and the failure mode nobody warns you about.
Want Invoicing & Payments running in your business?
Tell us what you do today and we will tell you honestly whether this is the right place to start. If it is not, we will say which one is.
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